💸

Cash Payment

Record money paid to a supplier (company) or received back from a supplier — e.g. a claim reimbursement. Choose the type, select the bank, and the supplier ledger and bank balance are updated together. Supports cheque-based transactions.

How to Open

Menu → Transaction → Account Entry

Keyboard Shortcuts

F12 Save F5 New/Clear Esc Close

📝

How to Use

➕ Adding a New Payment

Open Cash Payment from the menu
Fill in the required fields
Add optional details as needed
Press F12 or click Save
Confirm when prompted

✏️ Editing an Existing Payment

Type the name in the Search box on the left
Select the record from the search results grid
The form fields will load with the selected data
Modify the fields you need to change
Press F12 or click Save

📋

Field Descriptions

Type Required

Payment (default) — money paid to the supplier (supplier balance decreases, cash out of the bank). Receiving — money received back from the supplier, e.g. a claim reimbursement (supplier balance increases, cash into the bank).

Company Required

Select the supplier (company) for the transaction.

Company Balance Optional

Current outstanding balance with the supplier. Auto-populated. Read-only.

Bank Optional

Select the bank account for the transaction. Shows bank balance. Type part of the bank name or account number to search, then pick from the list.

Bank Balance Optional

Current balance in the selected bank account. Read-only.

Amount Required

Transaction amount. For a Payment it is deducted from the supplier and bank; for a Receiving it is added to both.

Cheque No Optional

Cheque number if payment is via cheque.

Date Required

Payment date.

Remarks Optional

Additional notes about the payment.

📊

Grid Columns

Column	Type	Required	Description
AMOUNT	Number		Payment amount logged per entry.

Column

Type

Required

Description

AMOUNT

Number

Payment amount logged per entry.

🔘

Buttons

Button	Shortcut	What it Does
🔍 Search	F2	Opens the search panel to find an existing record by name.
💾 Save	F12	Saves all changes. The system will ask for confirmation before saving.
❌ Close	Esc	Closes the Cash Payment screen.

💡

Important Notes

ℹ️

Payment: debits the supplier ledger, reduces the supplier balance and deducts the amount from the bank.

ℹ️

Receiving: credits the supplier ledger, increases the supplier balance and adds the amount to the bank — use it when a supplier pays money back, such as a claim reimbursement.

💡

Voucher record: a Receiving is stored on the payment voucher as a negative amount, so voucher totals show the net cash paid to the supplier.