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Purchase Return

Return purchased products back to a supplier. Select the company, product, and batch, then specify quantity and reason. Updates stock and supplier ledger automatically.

How to Open

Menu → Transaction → Purchase Return

Keyboard Shortcuts

F12 Save F5 New/Clear Esc Close

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Form Preview

Purchase Return Form — Purchase Return form — fields with a red left border are mandatory

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How to Use

➕ Adding a New Return

Open Purchase Return from the menu
Fill in the required fields
Add optional details as needed
Press F12 or click Save
Confirm when prompted

✏️ Editing an Existing Return

Type the name in the Search box on the left
Select the record from the search results grid
The form fields will load with the selected data
Modify the fields you need to change
Press F12 or click Save

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Field Descriptions

Supplier Required

Select the supplier (company) to return products to.

Product Name Required

Search and select the product being returned.

Trade Price (T.P) Optional

Trade price of the selected product. Auto-populated.

Purchase Price (P.P) Optional

Original purchase price. Auto-populated from the batch.

Stock Optional

Current stock of the product/batch. Read-only.

Batch Required

Select the batch to return from the dropdown of available batches.

Expiry Optional

Expiry date of the selected batch. Auto-populated.

Quantity Required

Number of units to return. Cannot exceed current batch stock.

Bonus Optional

Bonus units being returned.

%Age (Discount) Optional

Discount percentage applied on the return.

% Age On Net Optional

Additional discount on the net amount.

Tax Optional

Tax amount for the return line.

Inc. Tax % Optional

Income tax withholding percentage.

Reason Required

Select the return reason from the dropdown (configured in Return Reason Setup). Only reasons marked for Purchase Return are shown.

Remarks Optional

Additional notes about the return.

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Buttons

Button	Shortcut	What it Does
🔍 Search	F1	Opens the search panel to find an existing record by name.
💾 Save	F12	Saves all changes. The system will ask for confirmation before saving.
❌ Close	Esc	Closes the Purchase Return screen.

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Important Notes

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Stock Deduction: Saving a purchase return reduces the stock quantity for the selected batch.

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Batch Selection: Only batches with available stock are shown in the batch dropdown for the selected product.

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Return Reasons: Configure return reasons in Setups → Return Reason Setup. Ensure the "Purchase Return" checkbox is enabled for reasons you want to appear here.